"Email has become a primary means of communication that businesses use to send, receive, and store business-critical information. Since emails carry so much information, they have become an important source of evidence in legal cases. In fact, many recent corporate scandals involving email have led to the creation of new laws regulating the retention, monitoring, timely retrieval, and reporting of electronic records. For example, the Sarbanes-Oxley (SOx) Act requires all public companies (or companies intending to go public) to retain their business records, including email, for at least five years so that they can be easily retrieved for reporting or in case of legal discovery.     

With regulations like SOx in place, organizations must take special precautions to ensure their employees do not send and receive any damaging emails via their workplace email account. Since SOx does not specify what constitutes a relevant document, it can be very complicated and risky to preserve only a certain number of emails and as such, all of an organization’s email should be retained. Because of this, organizations must take special precautions to ensure that the content of their employees’ emails is acceptable and will not pose any risk to the organization. However, according to a recent survey conducted by Harris Interactive, 68 percent of U.S. employees who use email at work have sent or received emails that could place their company at risk. Nearly half the people polled say they have sent or received jokes, comical pictures/videos, and stories of a questionable tone, while one in five say they have sent or received a password or log-in information via email. When shared through email, this type of content could pose significant risks to businesses, either from a possible security breach or employee-driven lawsuits."

Data regulation acts such as Sarbanes-Oxley, HIPAA, Gramm-Leach-Bliley, the USA PATRIOT, the California Security Breach Notification Law, PCI Security Standards Council ("PCI SSC"), 21 CFR Part II and many others are requiring compliance across a variety of industries and businesses. Regulatory compliance involves not just the legal department but often staff members, business processes and systems across your entire organization. Often time-consuming and difficult to achieve, it can seem like yet another burden distracting employees from their day-to-day activities of satisfying customers and growing new business. Yet, done well, regulatory compliance can act as a catapult in taking a company to new heights of success. Regulatory compliance rewards include competitive advantage, streamlined business processes and procedures, increased productivity and net profit, realization of new opportunities and capabilities, and compilations of valuable information enabling better decision making throughout your organization.

Sencilo provides cost-effective products and services with a variety of powerful capabilities for automating the collection and analysis of compliance information from the multiple platforms across extended organizations to aid visibility and decision making with respect to regulatory compliance. Protecting information privacy and security, analyzing fraudulent claims, and managing and auditing system and information changes are just a few of the ways, Sencilo supports regulatory compliance activities. We also help with automation, provide protection against unauthorized actions and identify non-compliant activities.  Call us at (407) 265-6293 or visit us at www.sencilo.com