May 2009 Entries
Top 10 Reasons to Archive Your Data - May 9, 2009
Orlando Florida
1. Electronic Discovery.
Recent changes to the Federal Rules of Civil Procedure made it clear that any information stored in a visual format can be called upon in court, including emails, attachments, and calendar files. Archiving captures file and message content, attachment information, and all metadata for faster, more accurate search results. Many archiving products leverage advanced e-discovery features, such as searching by full text key word and key phrase, word proximity, file size, format, data, sender, recipients, and more.
2. Compliance.
Industry as well as federal regulations, like Sarbanes-Oxley, require companies to preserve electronic business records in a secure but easily accessible manner. Real-time, or journal, archiving ensures that companies capture every piece of information before employees can delete it. Archived information is secure behind corporate firewalls from outside parties, while intensive access control features restrict employees’ ability to access and manipulate archived data. Retrieving data from an archive is a matter of defining search terms and hitting the ‘search’ button, then waiting a few seconds.
3. Reducing storage.
While the cost of storing data is decreasing, the price of managing data is growing, causing many organizations to reconsider their current storage methods. The first step toward better storage management that archiving provides is a centralized repository. An archive with in-process compression and de-duplication reduces storage volumes, while automated policy application significantly reduces time spent managing storage.
4. Getting back hours of productivity from employees.
Employees generally spend more than an hour every week managing their inbox and historical files. Automated archiving gives employees back time that they can spend on current projects, instead of worrying about retaining old records. IT administrators will quickly get used to having an extra few hours a week to spend on other projects.
5. Streamlining records management.
When employees create local archive files and take business records home on Flash drives, it’s hard to determine where your company’s critical business records are and what information is available. Import your PSTs into a centralized archive and automatically capture (and sometimes restrict) emails and historical files from employees for comprehensive, convenient top-down records management.
6. Reducing the risk of human error.
CIO.com recently reported that the bulk of corporate security threats originate with employee behavior. Improper electronic records management ranges from deleting vital intelligence or incriminating emails to saving records that should not be retained. This is not to say that all users intend to misuse their email, but many tend to forget that improper retention places the company at risk. Many even consider themselves doing the company a favor when they create local archive files or save data on private disks, forgetting that this de-centralizes data and makes it more easily available to those who might misuse it. Automating email and records management takes the responsibility of managing inboxes and historical files off of employees.
7. Securing critical intelligence.
A continuation of number six, improper records management can result in valuable information becoming easily available to hackers or laptop thieves. Aside from external threats, organizations must consider the threat of malicious or ignorant employees. Without regulating information access, business-critical intelligence can be manipulated, erased, exposed or otherwise misused by an employee or outside party. Archiving software can be installed behind your corporate firewall, with role-based, password-protected archive access, encrypted archive storage, and ‘restricted’ zones.
8. Preparing for disaster.
Should your primary database or server go down, anything not saved after your most recent backup will be lost. Using real-time, or journal, archiving, you can capture every piece of information that goes through your email server, while consistent file archiving sessions minimize data loss. Run consistent backups of your email archive to ensure all your emails and files are available for retrieval in emergencies. The centralized archive also streamlines and speeds up the disaster recovery process.
9. Encouraging accountability.
Creating and implementing policies for managing email and other business records promotes transparency of operations. Archiving policies can be applied universally or customized for specific employees. Employees often improve their email and file use behavior when they realize that every email they send can be easily reviewed by their superior.
10. Locating problematic behavior.
Employees who consistently attempt to abuse email and records management policies are a threat to the entire company. Locate problematic behaviors and address them before things get out of hand with archive user access reports, which alert the administrator when an employee attempts to perform a restricted action in the archive.
For more information please call (407) 265-6293 x1910 or visit us at: http://www.sencilo.com/c2c.php
About Us
Sencilo Solutions is a Florida-based integrator specializing in Cost Cutting storage, security and managed services solutions. Sencilo delivers a comprehensive portfolio of products from best-of-breed hardware and software from multiple manufacturers including VMware, Data Domain, EMC, Hitachi, Symantec, HDS, IBM, Commvault, Xiotech and HP. Its technical expertise is known throughout the storage and security industry. Clients include leading corporations, major financial institutions, top universities, government facilities, as well as small to medium size businesses. Sencilo's professional services include consulting, integration, project management, storage virtualization installation, maintenance and knowledge transfer.
Sencilo has offices throughout Florida including: Jacksonville, Daytona Beach, Tampa, St. Petersburg, Orlando, Hialeah, St. Augustine, Gainesville, Ocala, Palm Coast, Clearwater, Kissimmee, Lakeland, Maitland and Cape Canaveral Green Simpana Offerings Projects: BC DR planning Replication De-Dup De-Dupe iSCSI SAN NAS VMware Security EMC NetApp HP IBM Quantum Compliance VTL Data Domain vs Gartner Magic Quadrant Quadrent LTO Backup Exc Pure Disk NetBackup Networker TSM Commvault BakBone D2D D2D2T compare cloud data deduplication thin provisioning DXi Global Compression DDX virtual tape library Data Reduction SEPATON FALCON compare Celerra CLARiiON Equallogic Dell NS20 NS40 CX4 CX3-20 CX3-40 CX3-80 FAS2050 FAS3050 Xiotech Nexsan Avamar DLD3 1500 D3 Storwiz storage compression data Ocarina Networks A-SIS compare Sepaton infopro BlueArc OnStor Microsoft Unified Storage data protection StorageX Brocade FAQ SSD Solid state disk SANmelody FalconStor tier zero Xiotech ISE nx4 ax4 greenBytes ZFS Sun Top 10 ROBOBak managed services hosting cloud grid Datacore Compellent compellant equallogic lefthand networks don't buy storage stop buying storage itguardian cherub networks Arkeia Network Backup appliance Data Recovery Backup Health IT Healthcare IT Digital Hospital Allscripts
